Hall 1 Hall 2
Exhibitors' List A‐Z
Hall 1: 15,000 square meters gross
Registration & Service Area: Section A 2,500/3,000 sqm gross C
ongress Exhibition: Section B 9,000/9,500 sqm gross
Poster session: Section C 2,000/2,500 sqm gross
Catering & Sitting Area: Section D 500/1,000 sqm gross
Max height: Max 5,00 meters except some spaces under the balcony with 2,50 meters max height (see technical floorplan)
Hanging Points: see relevant information in the technical floorplans Max weight per sq.m 3000 kg
Definite times for hours of operation and various deadlines will be confirmed in the Exhibitor Manual. However, the following timetable provides a guideline.
Build up (Hall 1)
Wednesday, May 28, 2014: 08.00-22.00
Thursday, May 29, 2014: 08.00-22.00
Friday, May 30, 2014: 08.00-22.00
Saturday, May 31, 2014: 08.00-13.00(*)
Stand decoration & cleaning (Hall 1)
Saturday, May 31, 2014: 13.00-18.00(**)
Exhibition (Hall 1)
Saturday, May 31, 2014: 19.00-21.00
Sunday, June 1, 2014: 09.30-17.30 special permission for poster presenters to access
Monday, June 2, 2014: 09.30-17.30 the dedicated track to the poster area from 08.00
Tuesday, June 3, 2014: 09.30-13.30
Dismantling (Hall 1)
Tuesday, June 3, 2014: 14.00-23.00
Wednesday, June 4, 2014: 08.00-20.00
No prior dismantling is allowed.
Times may be subject to change
* All booth construction should be completed by 13.00, Saturday May 31 2014, by that time aisles must be free of any exhibition material and/or empty boxes.
** Only booth decoration and cleaning are permitted during this time; booths should be operational.
Minimum space purchase is 9 square metres/m2 - 3x3.
The booth is rented as “space only” for € 530,00 per sq.m.
Publishers, journals and non-profit organizations will be charged a reduced rate of € 265,00 per sq.m.
The booth is rented as space only. This means that the booth site will be given without any prefabricated walls, installations, furniture, electricity, carpet and furnishings or any other technical supplies and facilities. The exhibitor must personally take care of the set-up and installation of the booth.
Exhibitor entitlements and benefits:
• Attend the exhibition;
• Attend the Industry Symposia;
• Attend the Opening Ceremony and Welcome Reception;
• Free exhibitor badges with the name of the exhibiting company (see relevant chapter);
• Free full registration - only for full exhibitors (see relevant chapter);
• Company profile and logo in the fi nal programme inserted in all congress bags;
• Company name and logo listed in the official website and Congress App.
Please fill-in Form A and send it to the ERA-EDTA Industry Coordinator, firstname.lastname@example.org or fax +39 051 309477, no later than March 3, 2014.
Spaces will be assigned according to:
1. Participation to the Booth Selection Meeting Semptember 24, 2013: with priority selection according to the 2013- 2014 ERA-EDTA Ranking List;
2. From October 28 to December 6, 2013: with priority selection according to the 2013-2014 ERA-EDTA Ranking List;
3. Then from December 9, 2013 on a first-come-first-served basis.
These badges are reserved only for EXHIBITING COMPANIES and their branches only. Please fi ll-in Form B and send it to the ERA-EDTA Industry Coordinator, email@example.com or fax +39 051 309477, within May 9, 2014. No. 5 badges, free of charge, will be given for every 9 square meters of booth booked/confi rmed and only the name of the company exhibiting will appear on the exhibitors’ badges. Exhibitors’ badges will be available at the Exhibitors’-Visitors’ Desk, in the Registration Area starting May 30, 2014 (11.00-19.00) - unless agreed otherwise; plastic badge holders and lanyards can also be collected at this desk.
Badges will not be mailed in advance. The contact person of the company (exhibitor details) will be fully responsible of receiving and distributing the badges to colleagues/staff members.
Make sure that the contact person of the company hand outs badges to colleagues/customers before they access the upper fl oors. In case the colleague/customer are not able to reach the contact person and collect their badge, he/she will be asked to deposit € 60,00 (equivalent to the actual price for one exhibitor badge) and he/she will be given a temporary badge.
The amount of € 60,00 will be returned once the colleague/customers returns the temporary badge, showing the exhibitor badge received at the booth/from the contact person.
These badges are only meant for the staff working on the booth and must be used to enter the Exhibition Area during the hours when the exhibition hall is open to visitors (these are NOT set-up/dismantling badges).
These badges do not allow entrance to session halls or any other scientific activities, except the Industry Symposia.
Please use the order form to purchase extra exhibitors’ badges and submit it to the ERA-EDTA Industry Coordinator, firstname.lastname@example.org or fax +39 051 309477, no later than May 9, 2014. The cost for each extra exhibitor badge is € 60,00.
After May 9, 2014 it will be possible to purchase extra exhibitors’ badges at the Exhibitors’-Visitors’ Desk located in the Registration Area, starting May 30, 2014 (11.00-19.00). No refunds will be given in case of cancellation.
Please fill-in Form B and send it to the ERA-EDTA Industry Coordinator, email@example.com fax +39 051 309477, no later than May 9, 2014.
Free registrations will be given only to full exhibitors (i.e. paying € 530,00 per sqm) according to the chart below.
> 201 sqm
This benefit is not given to discounted/free exhibitors. In order to take advantage of the free registration/s, the full details of the person/s must be sent to the the ERA-EDTA Industry Coordinator, firstname.lastname@example.org or fax +39 051 309477, by May 9, 2014, by using the appropriate form to submit the name/s.
These free registrations are meant for the personnel of the exhibiting company who is interested in attending the scientific programme of the congress. If the name/s is/are not sent by May 9, 2014 it will still be possible to register directly at the Exhibitors’- Visitors’ Desk located in the Registration Area starting from May 30, 2014 (11.00-19.00).
If not used, these free full registrations cannot be reimbursed. A company business card is required upon registration.
These badges are for Visitors wishing to enter the exhibition. The cost per each Visitors’ Badge is € 100,00 and enables to visit the exhibition during the opening times; Please see Form F. Visitors’ badges can be pre-booked by May 9, 2014 and also purchased on site, at the Exhibitors’-Visitors’ Desk, in the Registration Area, starting from May 30, 2014. These badges do not allow entrance to session halls or any other scientific activities.
For any information please contact:
Congress & Industry Coordinator
ERA-EDTA Industry Relations
Via Guelfa, 9 - 40138 Bologna, Italy